Volunteer Sign Up Sheet Template – Jobs, Shifts and Times

How it works

This volunteer sign up sheet template opens on Event, Date and Who to ask lines and 12 lines of Job, Time, Name, and Phone or email. Write the jobs and shifts first; empty lines show what still needs a helper.

Read the full guide

Write the jobs before you post it

Press Print the sign up sheet, then fill in the Job and Time columns by hand: Set-up, 8:00 to 9:00, and so on. Helpers sign beside the shift they can do. On one sheet the jobs are already printed, from Set-up to Clean-up, two lines each.

Sheets for a class

Classroom helpers by weekday has Monday to Friday down the side with Morning and Afternoon columns. The field trip sheet lists chaperones with a phone number and their child. A year of class events lets families choose ahead.

Three people on every shift? One sheet has Helper 1, Helper 2 and Helper 3 columns.
The hours log is one sheet a helper: Date, Hours, Job and Initials, with a Total hours line.

Questions and answers

What should a volunteer sign up sheet include?

The event, the date and who to ask at the top, then a line for each job with its time, the helper's name and a phone number or email. The opening sheet prints those and nothing more.

How is this different from a plain sign up sheet?

Here every line is a job with a time, so an empty line is a shift nobody has taken. A plain sheet is a numbered list of names.

Is there a sheet for a parent group's committees?

Committees, a meeting sign-in and a membership list are on the PTO sign up sheet page. This page covers the jobs and shifts of one event, classroom helpers and field trips.

Can volunteers sign up online?

No. The sheets are paper, filled in by hand. The page asks for nothing and stores nothing.

All 10 sheets

Jobs and shifts 4

Event day jobs, set-up to clean-up The jobs are printed: 2 lines each for Set-up, Welcome table, Serving, Activities and Clean-up. Time, Name, and Phone or email are blank.
Job and shift list, cut in half A cut line across the middle. Each half is a small event sheet: 6 rows of Job, Time and Name.
Three helpers a shift, 10 shifts A Shift column and three name columns headed Helper 1, Helper 2 and Helper 3, so a full shift is easy to see. 10 tall lines.
Volunteer sign up sheet by job and shift Event, Date and Who to ask lines, then 12 lines with columns for Job, Time, Name, and Phone or email. Write the jobs and times first, and helpers sign beside one.

Classroom and field trip helpers 3

A year of class events, 10 rows Turned sideways: Event, Date, Helpers needed and a wide Names column. Write the events of the year once and let families pick.
Classroom helpers by weekday Monday to Friday down the side, 2 lines a day, with a Morning and an Afternoon column. Class and Week of lines at the top.
Field trip chaperones, 12 lines Trip, Date, Leaving at and Back by lines, then 12 numbered lines with Name, Phone and My child.

A contact list and an hours log 2

Helper's hours log One helper to a sheet: a Name line, then 20 lines of Date, Hours, Job and Initials, with a Total hours line at the foot.
Volunteer contact list, sideways A standing list of helpers for a group's year, not for one event. The last and widest column is headed I can help with.