Food Sign Up Sheet Template – Printable List of Items Needed

How it works

This food sign up sheet printable opens on Event, Date and Bring by lines and 15 lines of Item needed, How many, Name and Phone. You write the items and amounts first, and each person signs against one.

Read the full guide

List the items, then post it

Press Print the sign up sheet and fill in the first two columns by hand: Hamburger buns, 4 packs. People write a name and a phone number on the line they will cover. An empty Name box is an item still needed.

Lists with the items printed

The class party list arrives with Fruit, Vegetables, Crackers or chips, Cheese, Cookies or cupcakes, Juice or water, Plates, Napkins and Cups. The team meal list has nine items of its own. Each leaves 3 blank lines.

Taking meals to one household? The meal schedule has Date, Family and Meal columns for two weeks.
One sheet adds a blank Please do not bring line at the top for your own note.

Questions and answers

What is the difference between a food sign up sheet and a potluck sign up sheet?

On this sheet the organizer writes the exact items and people sign beside one. On the potluck sign up sheet each guest chooses a dish under a course.

What columns does a food sign up sheet need?

The opening sheet has four: Item needed, How many, Name and Phone. A longer sheet drops the Phone column and fits 25 lines.

Is there a food list for a class party?

Yes. Pick Class party food list, 9 items named in the Sheet menu. It has Class, Party date and Bring by lines, and How many and Name columns.

Does this page take the sign ups?

No. It prints a sheet for people to fill in by hand. Nothing is sent: what you type on it stays in this browser.

All 9 sheets

Items the organizer lists 6

Class party food list, 9 items named The rows arrive named: Fruit, Vegetables, Crackers or chips, Cheese, Cookies or cupcakes, Juice or water, Plates, Napkins and Cups, then 3 blank lines.
Food sign up sheet, items needed Event, Date and Bring by lines, then 15 lines with columns for Item needed, How many, Name and Phone. Fill in the first two columns before you post it.
Items needed, 25 lines, no phone column 25 shorter lines with Item needed, How many and Name, for a long list.
Items needed, with a Please do not bring line A fourth line at the top reads Please do not bring and is left blank for the organizer. Then 15 lines of Item needed, How many and Name.
Short item list, 2 to a page A cut line across the middle makes two small item lists of 7 rows, for two tables or two classes.
Team meal list, 9 items named Team, Date and Place lines, then Sandwiches or wraps, Pasta or rice dish, Fruit, Vegetables and dip, Granola bars, Water, Paper plates, Forks and napkins and Trash bags, with 3 blank lines.

Meals by date or week 2

Meal schedule by date, 14 lines Meals for and Drop off at lines, then 14 lines of Date, Family and Meal, for meals brought to one household over two weeks.
Staff lunch by week, 12 weeks 12 lines of Week of, Team or grade and Lunch, for a staff room where a different team brings lunch each week.