Sign Up Sheet Template

Print a sign up sheet with 20 numbered lines for a name, a phone number and an email.

For a PDF, choose Save as PDF as the printer.

Press a line or a heading to type, or paste a list.

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Event:Date:No.NamePhoneEmail1234567891011121314151617181920
Sign up sheet, 20 lines Event and Date lines at the top, then 20 numbered lines with columns for Name, Phone and Email.
More options

Next step Print a blank numbered list

All 16 sheets

Name, phone and email 5

  • Sign up sheet, 10 lines 10 numbered lines with tall rows, for a small group or large handwriting. Name, Phone and Email.
  • Sign up sheet, 15 lines 15 numbered lines with roomy rows. Name, Phone and Email under Event and Date lines.
  • Sign up sheet, 20 lines Event and Date lines at the top, then 20 numbered lines with columns for Name, Phone and Email.
  • Sign up sheet, 25 lines 25 numbered lines for a larger group. Name, Phone and Email.
  • Sign up sheet, 30 lines 30 numbered lines on one upright page, the longest list here. Name, Phone and Email.

Name with one detail or none 3

  • Name and email, 20 lines 20 numbered lines with a Name column and a wide Email column, for a mailing list.
  • Name and phone, 20 lines 20 numbered lines with Name and Phone, for a call list.
  • Name only, 25 lines A numbered list of 25 names and nothing else, under Event and Date lines.
Show all 16 sheets (8 more)

With one more column 4

  • Name and what you are bringing 20 numbered lines with a Name column and a wide Bringing column.
  • Name, phone and how many are coming 20 numbered lines with a narrow How many column at the end, for a head count.
  • Name, phone, email and comments, sideways Turned sideways to fit a wide Comments column after Name, Phone and Email. 15 numbered lines.
  • Time slots you write in, with Name and Phone 16 lines with a blank Time column first. Write your own times down the side, and each person signs beside one.

Half sheets and title lines 3

  • 2 half sheets side by side, Name and Phone Two short lists on one sideways page with a cut line between them. Each has Event and Date lines and 15 numbered lines.
  • 2 half sheets stacked, Name, Phone and Email Two short lists, one above the other, with a cut line. Each has Event and Date lines and 8 numbered lines.
  • Title lines, then 18 numbered lines The words Sign up for and two long lines to write what the list is for, then 18 numbered lines with Name, Phone and Email.

Filled-in sample 1

  • Sample: a clean-up day list Sample. A made-up list for a park clean-up day, to show a filled line: a name, a phone number and an email. Every other sheet prints blank.

How this list was compiled: Written and laid out in-house for this page on October 2, 2026. Every sheet is a plain table or a slip to fill in by hand, with no clip art and nothing copied from another sign up sheet. The sample is a made-up list. Licence: own work

How it works

This free printable sign up sheet opens on Event and Date lines and 20 numbered lines for Name, Phone and Email. Add a line under the sheet makes more, up to 40, and the × on a line takes it off. The Sheet menu has fewer columns, time slots, half sheets and a filled-in sample.

Read the full guide

Print it, then post it

Press Print the sign up sheet for the 20 line sheet on Letter or A4. Write the event and the date on the two lines at the top, then tape it to a door or clip it to a board with a pen.

Pick a sign up sheet format

Choose by what you need back. Name only is a head count. Name and email builds a mailing list. The time slot sheet has a blank Time column: you write the times, and each person signs beside one. Two half sheets fit a small counter.

  • Only 10 places? Print the 10 line sheet. When the last line is taken, the list is full.
  • The title lines sheet has two long lines to write what the list is for.

Questions and answers

What should a sign up sheet include?

The event and its date at the top, then one numbered line a person with a name and a way to reach them. The opening sheet asks for a phone number and an email; other sheets ask for one or neither.

Is there a sign up sheet PDF?

Yes. Press the print button and choose Save as PDF as the printer. The file holds the sheet that is on screen, on Letter or A4.

Can I type on the sheet before I print it?

Yes. Press a line, a heading or the Event and Date lines and type; a pasted list of names fills the Name column. An untouched sheet prints blank. The sample in the Sheet menu shows what a finished line looks like.

Can people sign up online with this page?

No. The page prints paper, and people write on it with a pen. What you type on the sheet stays in this browser, so no names, phone numbers or emails are collected.

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