Vendor Sign Up Sheet

Print a vendor sign up sheet with 20 numbered booths, or a booth sign up sheet for a craft fair.

Press a line or a heading to type, or paste a list.

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Event:Date:Set-up from:BoothBusiness or nameWhat they sellTablesneededPowerPhone1YesNo2YesNo3YesNo4YesNo5YesNo6YesNo7YesNo8YesNo9YesNo10YesNo11YesNo12YesNo13YesNo14YesNo15YesNo16YesNo17YesNo18YesNo19YesNo20YesNo
Vendor sign up sheet, 20 numbered booths with a Power box Event, Date and Set-up from lines, then 20 numbered booths with Business or name, What they sell, Tables needed, Yes and No check boxes under Power, and Phone.
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Next step Print a festival booth sign up sheet

How it works

This vendor sign up sheet template opens on Event, Date and Set-up from lines and 20 numbered booths with Business or name, What they sell, Tables needed, Yes and No boxes under Power, and Phone.

Read the full guide

One booth a line

Press Print the sign up sheet and write the event, the date and when set-up starts. Each vendor takes a numbered booth and writes a name, what they sell, how many tables they need and a phone number, and checks Yes or No under Power.

Craft fairs, art fairs and food

The craft fair sign up sheet asks each crafter what they make. The art fair sheet has Wall, Table and Floor boxes for how the work is shown. Food trucks and stands get a list of twelve. An event booth sign up sheet is for clubs and groups that run a booth.

  • Booth signs print four to a page, with a space for the number and one for the vendor.
  • The check-in list has Arrived and Set up boxes for 25 booths.

Questions and answers

What should a vendor sign up sheet include?

The event, the date and the set-up time at the top, then a booth number, the vendor's name, what they sell, tables needed, whether they need power, and a phone number.

Is there an art fair sign up sheet template?

Yes. The art fair sign up sheet prints sideways with 15 numbered lines: Artist, Medium, Phone or email, and Wall, Table and Floor boxes under My work needs.

Does the sheet cover booth fees or permits?

No. No sheet has a fee, tax, permit or insurance line, and the page says nothing about what an organizer should ask of a vendor.

Can vendors apply for a booth on this page?

No. The page makes printed sheets for the organizer's table or office. It has no form to fill in on screen and gathers no details.

All 10 sheets

Booth lists 5

  • Art fair sign up sheet with Wall, Table and Floor boxes Sideways. 15 numbered lines with Artist, Medium and Phone or email, and one check box each for Wall, Table and Floor under My work needs.
  • Craft fair sign up sheet: Crafter, What I make, Tables 20 numbered lines with Crafter, What I make, Tables and Phone or email columns.
  • Event booth sign up sheet for clubs and groups For a fair where groups run the booths: 15 numbered booths with Club or group, What the booth does, Contact and Phone columns.
  • Food trucks and stands: Name, What they serve, Power 12 numbered lines with Truck or stand, What they serve, Yes and No check boxes under Power, and Phone.
  • Vendor sign up sheet, 20 numbered booths with a Power box Event, Date and Set-up from lines, then 20 numbered booths with Business or name, What they sell, Tables needed, Yes and No check boxes under Power, and Phone.
Show all 10 sheets (5 more)

For the organizer 2

  • Check-in list for the day with Arrived and Set up boxes 25 numbered booths with Vendor and Notes columns and check boxes headed Arrived and Set up.
  • Waiting list for a booth: Name, What they sell, Date asked 15 numbered lines for vendors who ask after the booths are full, with Name, What they sell, Phone and Date asked.

Booth signs and forms 2

  • Booth signs, 4 to a page: number and vendor Cut the page into four signs, one a table. Each says Booth above a space for the Number and a space for the Vendor.
  • Vendor interest forms, two forms with a cut line 2 forms with a cut line, to hand out or leave at the office. Lines for Business or name, Contact person, Phone, Email, What I sell, Tables needed and Power (yes or no).

Filled-in sample 1

  • Sample: four booths at a craft fair Sample. Candles, wooden toys, lemonade and knitted hats: four made-up vendors, with Power answered yes or no in words in place of the check boxes.

How this list was compiled: Written and laid out in-house for this page on October 3, 2026. Every sheet is a plain table or a slip to fill in by hand, with no clip art and nothing copied from another sign up sheet. The column headings are our own, and the sample vendors are made up. Licence: own work

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