Parent Contact Log Template – Sheets for Letter and A4

All 20 sheets

Filled-in sample 1

Sample: a filled parent contact log Sample. 3 made-up entries for a made-up student, to show what a useful row looks like: a good news call, a call that was not answered, and a talk about missing homework. Each says what happened, not what you thought of it.

One student to a sheet 7

Email and message log, one student For contact in writing: Date sent, Sent to, About, a tick box for Reply received, and Notes. 12 rows.
Parent communication log template Date, Method, Notes and Next step. The Notes column takes most of the width, for a teacher who writes a few sentences after each talk.
Parent contact log, 2 half sheets 2 short logs side by side with a cut line. Each has Student, Parent or guardian and Phone, then 6 rows of Date, Method, Notes and Follow-up. A half sheet fits a student folder.
Parent contact log, one student The full sheet, turned sideways. 6 contact lines at the top, then 6 tall rows: Date and time, Who I contacted, tick boxes for the method and the reason, What was said, and Follow-up and date.

Show all 20 sheets (15 more)

One student to a sheet, continued

Parent contact log, room to write Upright, with no tick boxes: Date, Who and how, What was said and Follow-up. 8 tall rows, for a family you talk to often.
Parent contact log, two households Two sets of contact lines, Household 1 and Household 2, a Contact first line, and a column to mark which home you reached. For a student whose parents live apart.
Phone call log, one student Date and time, Number called, tick boxes for Spoke with, Left message and No answer, Notes and Call back on. Every attempt gets a row, reached or not.

One running log for the class 3

Whole-class contact log with tick boxes One running log for every family, turned sideways: Date, Student, Who I contacted, tick boxes for the method and the reason, Notes and Follow-up. 8 tall rows.
Whole-class contact log, 20 rows 20 short rows: Date, Student, Who, How, Notes and Follow-up. A key under the table gives a letter for each method: C call, E email, N note, M message, P in person.
Whole-class phone call log Date and time, Student, Spoke with, the 3 result tick boxes, Notes and Call back on. 12 rows, for an afternoon of calls.

Class index and checklists 3

Class contact details sheet One row a student, turned sideways: Student, Parent or guardian, Phone, Email, Home language and Best time to call. 25 rows, for the front of the binder.
Class index with first contact and conferences 30 numbered rows for the class list, with tick boxes for First contact, Fall conference and Spring conference, and a Notes column. It shows which families you have not reached yet.
Positive contact tracker A row for each student and 4 date boxes headed Good news 1 to 4. Write the date each time you call or write home with good news. The rows with empty boxes show who is due.

Conference records 2

Conference day schedule and notes Time, Student, a tick box for Attended, Notes and Follow-up. 15 rows, one for each meeting, so the whole day sits on one page.
Parent-teacher conference notes One student to a page: Student, Date and Who attended, then ruled blocks headed Strengths, Concerns, What we agreed, and Next steps and who does them. A Follow-up date line sits at the foot.

No school fields: club, team or office 4

Call log, plain Date and time, Name, Number, the 3 result tick boxes and Notes. 15 rows.
Club or team contact log The running class log with Member in place of Student: Date, Member, Who I contacted, How, Notes and Follow-up. For a coach, a scout leader or a club sponsor.
Contact log template, one person No school fields. Name, Organization, Phone and Email at the top, then Date, Spoke with, tick boxes for Call, Email, Message and In person, Notes and Follow-up.
Contact log template, running list 20 rows of Date, Name, How, Notes and Follow-up, with a letter key under the table. For an office, a front desk or a list of volunteers.

How this list was compiled: Written and laid out in-house for this page. Every sheet is a plain table or a ruled page, with no clip art and nothing copied from another log. Licence: own work

How it works

This parent contact log template opens on one student to a sheet: 6 contact lines, then rows for the date, who you reached, how, why, what was said and the follow-up.

Read the full guide

One sheet for each family

Press Print the contact log for a blank sheet, and print one for each family you call. For the whole class, pick Class index with first contact and conferences: a numbered list of names with tick boxes for a first contact and each conference.

One student a sheet, or one running log

A sheet for each student keeps a family's story on one page. A whole-class log is faster: one line a contact, with the student's name in a column. The parent communication log template swaps the Reason tick boxes for a wide Notes column.

No school fields

A coach, a club or an office can pick a plain contact log template: Name, Organization, Phone and Email at the top.

Log the calls nobody answered too. Three dated attempts show that you tried.
Write what was said, not what you thought of it. Someone else may read the log later.
Make the first contact of the year good news. The Positive contact tracker shows who has had none.

Questions and answers

What should a parent contact log include?

The date and time, who you reached, the method, the reason, what was said, and any follow-up with its date. Keep the family's phone, email, home language and best time to call at the top, so you look them up once.

Should I keep one log for the class or one for each student?

A sheet for each student is easier to bring to a meeting, because no other child's name is on it. One running log is quicker. You can keep both: the running log for quick notes, and a sheet for a family you contact often.

Is there an example of a filled-in parent contact log?

Yes. Pick Sample: a filled parent contact log in the Sheet menu. It shows 3 made-up entries: a good news call, a call nobody answered and a talk about missing homework. Every other sheet prints blank.

Parent Contact Log Template for Calls, Emails and Notes Home