Silent Auction Sign Up Sheet – Free Printable Bid Sheets

All 10 sheets

Bid sheets 4

Bid sheet with a Buyout price line A Buyout price line joins the lines at the top. 12 lines for Name, Phone and Bid, and a Bought at the buyout price by line under the table.
Bid sheet with bidder numbers, 20 bids The same six lines at the top, then 20 lines with a Bidder number column and a Bid column, for an auction where bidders sign with a number.
Silent auction sign up sheet: Name, Phone, Bid One sheet for each item. Item number, Item, Donated by, Value, Starting bid and Raise each bid by lines at the top, then 15 lines with Name, Phone and Bid columns.
Two bid sheets to a page, 8 bids each Two short bid sheets with a cut line between them, for small items. Each has Item number, Item, Starting bid and Raise each bid by lines and 8 lines for Name, Phone and Bid.

Show all 10 sheets (6 more)

Lists for the organizers 4

Bidder number sign up sheet, 25 bidders For the table at the door: 25 numbered lines with Name, Phone and Email. The printed number is the bidder number.
Donor sign up sheet: Name, Item I will donate, Value Auction and Bring items by lines, then 15 numbered lines with Name, Phone or email, Item I will donate and Value.
Item list for the tables, 20 numbered items 20 numbered lines with Item, Donated by, Value and Starting bid columns. The printed number is the item number.
Winning bids and pick-up list, sideways Sideways. 15 numbered items with Item, Winning bidder, Phone and Winning bid columns and two check boxes, Paid and Picked up.

Item cards 1

Silent auction item cards to cut apart 4 cards to a page with cut lines. Each says Silent auction item and has lines for Item number, Item, Donated by, Value and Starting bid.

Helper jobs 1

Auction helpers, Set-up to Clean-up 12 lines, 2 each for Set-up, Check-in table, Bid sheet runner, Closing the tables, Check-out table and Clean-up, with Time, Name and Phone columns.

How this list was compiled: Written and laid out in-house for this page on October 2, 2026. Every sheet is a plain table or a slip to fill in by hand, with no clip art and nothing copied from another sign up sheet. Every line and column name is our own. Licence: own work

How it works

This silent auction sign up sheet opens on a bid sheet for one item: Item number, Item, Donated by, Value, Starting bid and Raise each bid by lines, then 15 lines with Name, Phone and Bid columns.

Read the full guide

One sheet beside each item

Press Print the sign up sheet once for every item and fill in the six lines at the top by hand. Bidders write a name, a phone number and a bid, each on the next empty line.

A silent auction sign up sheet template with bidder numbers

One bid sheet has a Bidder number column in place of names, and the bidder number sign up sheet for the door numbers 25 bidders. Another adds a Buyout price line. Small items fit two bid sheets to a page.

Organizers get an item list, a donor sheet and a winning bids list with Paid and Picked up boxes.
Item cards print four to a page, with Item number, Item, Donated by, Value and Starting bid lines.

Questions and answers

How does a silent auction sign up sheet work?

Each item has its own sheet, usually set out on a table beside it. People write their bids on the sheet. When the auction closes, the highest bid on the sheet wins the item.

What goes on an auction sign up sheet?

The item and its number, who donated it, its value, the starting bid and how much to raise each bid by. Under them, a line for each bidder's name, phone number and bid.

Are there free printable silent auction sign up sheets for small items?

Yes. One sheet prints two short bid sheets on a page with a cut line between them, each with 8 lines for bids.

Does the page suggest starting bids?

No. Value, Starting bid and Raise each bid by are blank lines. The page prints no amounts, gives no advice on prices or receipts, and keeps no names.