Retreat Sign Up Sheet – Free Printable, Rooms and Rides

How it works

This retreat sign up sheet opens on Retreat, Dates and Place lines and 18 lines with Name, Phone, Room or cabin, Yes and No boxes under Need a ride, and Food needs.

Read the full guide

One line a person

Press Print the sign up sheet and pass it around or post it. Each person writes a name and a phone number, checks Yes or No under Need a ride, and lists any food needs. Leave Room or cabin empty if you will hand out the rooms yourself.

Rooms, meals and sessions

The room list has twelve rooms, each with its beds and who sleeps there, and a second sheet takes roommate requests. For the kitchen, the meal count has a box for each meal from Friday dinner to Sunday lunch. Where people choose a workshop, they write a first and a second choice.

The youth retreat sheet adds Grade, Parent or guardian and a Form in box.
A one-day retreat needs no rooms: its sheet asks for a phone, an email and lunch.
The sharing list names twelve things to bring, from Board games to Extra blankets.

Questions and answers

What goes on a sign up sheet for retreat weekends?

The retreat, its dates and the place at the top, then for each person a name, a phone number, a room or cabin, whether they need a ride, and any food needs.

Is there a staff retreat sign up sheet?

Yes. It has Name and Department columns, Yes and No boxes under Staying overnight, and Food needs, under Retreat, Date and Place lines.

Is there a sheet for drivers and riders?

Not on this page. The carpool sign up sheet page has a one-event sheet with I can drive and I need a ride boxes and a Seats column.

All 11 sheets

The whole group 4

One-day retreat with no rooms: Name, Phone, Email, Lunch Retreat, Date and Starts at lines, then 20 numbered lines with Name, Phone, Email and Yes and No check boxes under Lunch.
Retreat sign up sheet: Name, Phone, Room or cabin, Ride, Food needs Retreat, Dates and Place lines, then 18 lines with Name, Phone, Room or cabin, Yes and No check boxes under Need a ride, and Food needs.
Staff retreat sign up sheet: Name, Department, Overnight, Food needs Retreat, Date and Place lines, then 20 lines with Name, Department, Yes and No check boxes under Staying overnight, and Food needs.
Youth retreat sign up sheet with a Form in box Group, Retreat and Dates lines, then 20 numbered lines with Name, Grade, Parent or guardian, Phone and a check box headed Form in for the permission form.

Show all 11 sheets (7 more)

Rooms and meals 3

Meal count with a box for each meal, Friday dinner to Sunday lunch Sideways. Retreat and Dates lines, then 16 lines with Name, a check box each for Fri dinner, Sat breakfast, Sat lunch, Sat dinner, Sun breakfast and Sun lunch, and Food needs.
Room list, twelve rooms: Room or cabin, Beds, Who sleeps there Retreat and Dates lines, then 12 tall lines with Room or cabin, Beds and a wide Who sleeps there column.
Roommate requests with Top and Bottom bunk boxes A Retreat line, then 16 lines with Name, I would like to room with, and check boxes for Top, Bottom and Either under Bunk.

Sessions and things to share 3

Things to bring and share, Board games to Extra blankets Board games, Card games, Jigsaw puzzle, Guitar, Song sheets, Craft supplies, Snacks to share, Coffee and tea, Sports gear, Flashlights, Folding chairs and Extra blankets, then 2 blank lines. Columns for Name and How many.
Who leads what, Welcome to Closing circle Retreat and Dates lines, then 10 named parts of the weekend, Welcome, Icebreaker, Morning session, Afternoon session, Small groups, Free time games, Campfire, Music, Photos and Closing circle, with Leader and Helper columns.
Workshop choices: Name, First choice, Second choice Retreat and Choose by lines, then 20 numbered lines with Name, First choice and Second choice, for a retreat where people pick a workshop or a session.

How this list was compiled: Our own layout, made for this page on October 9, 2026. Every sheet is a plain form with nothing copied from another sign up sheet. The parts of the weekend, the meals and the things to share are our own short lists, no place or group is named, and the sample people are made up. Licence: own work