Science Fair Sign Up Sheet – Free, Projects and Tables

How it works

This science fair sign up sheet opens on Fair date and Set-up time lines and 20 lines with Student, Grade, Project title, Yes and No boxes under Needs an outlet, and Table number.

Read the full guide

Sign up, then number the tables

Press Print the sign up sheet. A student writes a name, a grade and a project title and checks Yes or No under Needs an outlet. The Table number column is for the organizer, once the room is laid out.

Teams, categories and judges

Team projects get twelve tall lines with room for three names. A sideways sheet adds five category boxes, from Life science to Math and computers. Judges sign a list with three grade band boxes: K to 2, 3 to 5 and 6 to 8.

Project cards print six to a page, to tape to each table.
The class project tracker has Approved and Board done boxes for 28 students.

Questions and answers

What should a science fair sign up sheet include?

The fair date and the set-up time at the top, then each student's name, grade and project title, whether the project needs an outlet, and a table number.

What is a science fair?

An event hosted by a school where students do research and present it in a poster session or another display. That is how Wikipedia describes it (read October 3, 2026).

Are the five categories an official list?

No. Life science, Earth and space, Physical science, Engineering, and Math and computers are our own presets. The page names no fair's rules and prints no score sheet.

Can students enter the science fair on this page?

No. It prints paper only. A student writes on the sheet, and the page never holds a name or a project.

All 10 sheets

Entries 3

Entries by category with five check boxes, sideways Sideways. 15 numbered lines with Student, Grade and Project title, then one check box each for Life science, Earth and space, Physical science, Engineering, and Math and computers.
Science fair sign up sheet, 20 lines: Student, Grade, Project title Fair date and Set-up time lines, then 20 lines with Student, Grade, Project title, Yes and No check boxes under Needs an outlet, and Table number.
Team projects: up to three students a line, 12 lines 12 tall numbered lines with room for three names under Students, then Grade, Project title and Yes and No boxes under Needs an outlet.

Show all 10 sheets (7 more)

Judges and helpers 2

Fair night helpers, Number the tables to Put away the tables One line each for Number the tables, Check in the projects, Run the extension cords, Greet the judges, Add up the score sheets, Hand out the ribbons, Take photos and Put away the tables, with Time, Name and Phone columns.
Judge sign up sheet with three grade band boxes Sideways. 12 numbered lines with Name, Phone or email and Field or job, then one check box each for K to 2, 3 to 5 and 6 to 8 under Grades I can judge.

For the teacher and the tables 4

Check-in list by table number, 30 tables 30 numbered tables with Student and Project title columns and a check box headed Here, to mark off as projects arrive.
Class project tracker with Approved and Board done boxes For one class: 28 numbered lines with Student and Topic or question, and check boxes headed Approved and Board done.
Project cards to tape to the tables, six cards 6 cards with cut lines, to tape to each table. Lines for Table number, Student, Grade and Project title.
Project proposal slips, 2 to a page 2 slips with a cut line, for a student to hand in before the fair. Lines for Student, Grade, Teacher, My question, What I will test or build, and Needs an outlet (yes or no).

How this list was compiled: Written and laid out in-house for this page on October 3, 2026. Every sheet is a plain table or a slip to fill in by hand, with no clip art and nothing copied from another sign up sheet. The five categories and the helper jobs are our own short lists, and the sample projects are made up. Licence: own work