Book Fair Sign Up Sheet – Free, Volunteer Shifts by Day

All 10 sheets

Volunteer shifts and jobs 4

Book fair sign up sheet, Set-up to Pack-up, three shifts a day Book fair dates and three shift time lines, then 12 lines: Set-up, a Cashier and a Floor helper line for each day from Monday to Friday, and Pack-up. A name goes in the box under Shift 1, Shift 2 or Shift 3.
Book fair volunteer sign up sheet: days free and a register box Sideways, one line a volunteer, 15 in all. After Name and Phone come five small boxes for the days of the fair week and one box headed Can run the register.
Family night helpers, Greeter at the door to Wish list table One line each for Greeter at the door, Cashier 1, Cashier 2, Line helper, Picture book tables, Chapter book tables, Poster table and Wish list table, with Time, Name and Phone columns.
Set-up and pack-up crew, Unload the cases to Stack the cases Unload the cases, Set up the tables, Shelve the books and Hang the posters for set-up; Box up the books, Fold the tables and Stack the cases for pack-up; then 1 blank line. Columns for Name and Phone.

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Class visits 2

Book fair class sign up sheet: a visit time for each teacher 20 lines with Teacher, Grade, Day, Time and Students columns. Each teacher writes when the class will come and how many students it has.
Class visit grid by weekday, 8:30 AM to 2:30 PM Sideways. 13 printed times half an hour apart down the side and Monday to Friday across. A teacher writes a name in one box.

Wish lists and student crew 3

Student crew list with Before school, Lunch and After school boxes Sideways. For students who help at the fair: 15 numbered lines with Name, Grade and Homeroom, and one check box each for Before school, Lunch and After school.
Student wish list slips with three book lines 4 slips with cut lines, for a class to fill in on its preview visit. Lines for Name, Teacher, Book 1, Book 2 and Book 3.
Teacher wish list: Teacher, Book, Bought by 18 lines with Teacher, Book title and Bought by columns, to post at the fair for families who want to give a book to a classroom.

How this list was compiled: Written and laid out in-house for this page on October 3, 2026. Every sheet is a plain table or a slip to fill in by hand, with no clip art and nothing copied from another sign up sheet. The jobs and the visit times are presets of our own, and the sample volunteers are made up. Licence: own work

How it works

This book fair sign up sheet opens on 12 lines: Set-up, a Cashier and a Floor helper line for each day from Monday to Friday, and Pack-up. Three columns, Shift 1 to Shift 3, take the names.

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Write the three shift times once

Press Print the sign up sheet and write the fair dates and a time for each shift on the top lines. A volunteer finds a day and a job, then writes a name in the box under one shift.

Class visits and family night

The book fair class sign up sheet has 20 lines for teachers, with Day, Time and Students columns. A grid does the same job with printed times from 8:30 AM to 2:30 PM and a column for each weekday. Family night has eight jobs, from Greeter at the door to Wish list table.

Student wish list slips print four to a page, with three book lines each.
The teacher wish list has a Bought by column for families to sign.

Questions and answers

What jobs are on the book fair volunteer sign up sheet?

Four: Set-up, Cashier, Floor helper and Pack-up. Cashier and Floor helper repeat for each day from Monday to Friday. A second sheet gives each volunteer one line, with weekday boxes and a Can run the register box.

How do classes sign up for a book fair visit?

On the class sheet each teacher writes a grade, a day, a time and how many students. On the grid a teacher writes a name in one box, at a printed time under a weekday.

Does the page name a book fair company or any books?

No. Every sheet is blank where a title would go, and no company, publisher, author or price is printed.

Can volunteers sign up online here?

No. These are sheets to print and hang in the library or send home. The page takes in no names.